2022 Call for Officers and Trustees

Deadline for Officer and Trustee Nominations is Sunday, 20 February 2022 at 5:00 PM ET

The Nominating Committee of the Society for Medical Decision Making (SMDM) is soliciting nominations for the positions of:

President-Elect (Three-Year Term)
Vice President–Elect (Two-Year Term)
Secretary Treasurer-Elect (Three-Year Term)
3 Trustees (including an International Trustee) each serving Three-Year Terms

We invite SMDM members to submit the names of members whom you believe would serve the Society well. Self-nominations are encouraged. Nominees must be current members of SMDM (nominees whose membership has elapsed are encouraged to renew to be eligible). The Nominating Committee will consider all eligible submitted nominees to develop an inclusive and diverse slate of candidates. At least two nominees will be selected for each position. Upon approval of the slate by the Board of Trustees, the list of nominees will be sent to all SMDM members. Additional nominees then will be accepted by petition, as described by the Society’s regulations.

Nomination Form

In the nomination form, please include information about the nominee’s past service and experience with SMDM and related professional groups, and why the nominee would be a positive addition to the SMDM Board. Such detailed information will help the Nominating Committee develop a well-rounded slate of nominees. You will also be asked to confirm that your nominee is willing to serve for the full term if included on the slate and elected. All nominations will remain confidential among the Nominating Committee until a slate is chosen.

SMDM Bylaws Excerpts of Position Descriptions
6.0  President: The President shall be the presiding officer of the Society, is a voting ex officio member of the Board of Trustees and a non-voting member of all committees except that s/he shall not be a member of the Nominating Committee. S/he shall perform such other duties and exercise such other powers as may be determined from time to time by the Board of Trustees.
6.0.1 The President shall preside at all meetings of the Executive Committee, the Board of Trustees, the annual business meeting of the Society, and at any special meetings that may be called.
6.0.2 With the advice of the Executive Committee, the President appoints members and chairs of special committees as provided in Article 8.2.
6.0.3 The President, with the consent of the majority of the Executive Committee, may act in an emergency without a meeting of the Board of Trustees.

6.1 President-Elect: The President-Elect is a voting ex officio member of the Board of Trustees and a non-voting member of all committees except s/he shall not be a member of the Nominating Committee. S/he initiates such preparatory measures as are implied by his or her office. The President-Elect shall perform the duties of the President if s/he is absent or unable to act, and shall assume the office of President in the event it becomes vacant.
6.1.1 The President-Elect shall be installed as President at the annual business meeting of the Society, at which time his or her term as President-Elect expires.
6.1.2 With the advice of the Executive Committee, the President- Elect shall appoint the chairs of the standing committees to serve during his or her term as President as set forth in Article 8.1. With the advice of the chairs so appointed, the President- Elect shall appoint members to fill the vacancies on the standing committees, or the chairs may appoint their own members with the approval of the President-Elect. The Finance Committee, a special case, is described in Article 8.1.3.
6.1.3 With the advice of the Executive Committee and the President, the President-Elect shall appoint certain members of special committees, as provided in Article 8.2.

6.2 Vice President: The Vice President is a voting ex officio member of the Board of Trustees.

6.3 Vice President-Elect: The Vice President-Elect shall assist the Vice President. The Vice President-Elect is a voting ex officio member of the Board of Trustees.

6.4 Secretary-Treasurer: The Secretary-Treasurer shall be responsible for keeping a permanent record of all proceedings of the Society and for the maintenance of a current roster of members of the Society, including addresses, year of selection, and classification of membership. The Secretary-Treasurer shall be responsible for the keeping of minutes, the preservation of records, the filing of tax forms, the notification of meetings, and all functions ordinarily implied by this office. S/he shall be responsible for the receipt, custody, and disbursement of all funds and securities of the Society; s/he shall act as fiscal consultant to the Finance Committee, to the Executive Committee, to the Publications Committee and to the Board of Trustees.
6.4.1 The Secretary-Treasurer shall serve as Secretary of the Board of Trustees, in which function s/he shall have the right to vote.
6.4.2 The Secretary-Treasurer shall make available for inspections by Society members at each annual business meeting all contracts or agreements of record entered into on behalf of the Society since the previous annual business meeting.
6.4.3 At each business meeting of the Board of Trustees, and of the Society, s/he shall make a report in writing and orally of the financial condition of the Society.
6.4.4 S/he shall keep a complete and permanent record of the financial transactions of the Society.
6.4.5 S/he shall be bonded in such sum as may be designated and determined by the Board of Trustees, the premium for such bonding to be paid by the Society.
6.4.6 S/he shall perform all other duties that usually and customarily pertain to the office of Secretary-Treasurer and shall perform such other duties and exercise such other powers as may be determined from time to time by the Board of Trustees.

6.5 Secretary-Treasurer Elect: The Secretary-Treasurer Elect shall serve on the Finance Committee and assist the Secretary-Treasurer.

Overview of the Selection Process:
Nominations are submitted to the SMDM Nominating Committee for review. The Committee discusses nominees and then ranks all names, anonymously. Scores are tallied and the mean and median are reported back to the Committee. The Committee reviews the ranked lists to ensure there is representation across a variety of criteria, including gender, discipline or domain, and MD vs. non-MD. Adjustments may occur at this stage as the Committee works to develop a balanced slate. The Committee Chair, beginning at the top of the ranked list, contacts nominees asking them to run.

Nominating Committee Membership: There are five members of the Committee: the immediate Past President who serves as Chair, the past-Past President, and three members in good standing who are elected at the Annual Business Meeting each October. Members of the Committee cannot be nominated to run for a position.

Please email Diane Nickolson, SMDM Executive Director at DNickolson@SMDM.org with any questions you may have regarding the nomination or election processes.


SMDM 2022 Nominating Committee

Chair: Natasha Stout, PhD
Members:
Amber Barnado, MD, MPH, MS
Hilary Beker, PhD
Lisa Prosser, PhD
William Wong, PhD


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